Guides · Updated 13 October 2026
CPD and revalidation records. What to keep through the year.
Revalidation is easier for people with one workplace and a manager who reminds them. Locums have neither, so it pays to collect the evidence as the year goes on.
Who sets the rules
Your regulator does. Each one asks for something different, at different intervals, so start with its own guidance for your profession and check it again each year, because the requirements change.
An example: pharmacy
Pharmacists and pharmacy technicians submit records to the GPhC each year when they renew. The full set has been four CPD records, at least two of them planned learning, one peer discussion and one reflective account. Check myGPhC for what applies to your renewal this year.
Collecting it as a locum
- Note what you learned at each new workplace: a system, a service or a situation you had not met before.
- Write the record while it is fresh, not in the week before renewal.
- Choose a peer who understands locum work, and arrange any discussion early in the year.
- Keep certificates from training with their dates.
Keeping it together
Use one place for the notes and one for the certificates. Evidence scattered across email, paper and several workplaces is what makes renewal a scramble.
Where Locbase fits
The records themselves go to your regulator. Locbase keeps what sits around them: your registration on the compliance checklist with its renewal, the workplaces and sessions your learning came from, and the cost of courses as expenses with their receipts.
Questions
Do locums have to revalidate?
If your profession is regulated, yes. Working as a locum does not change what your regulator asks of you.
How many CPD records do pharmacists need each year?
The full requirement has been four CPD records, at least two planned, with one peer discussion and one reflective account. Check myGPhC for this year.
Does Locbase store CPD records?
No. They are submitted to your regulator. Locbase keeps your registration, sessions and training costs alongside.
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This guide is general information, not tax or legal advice. Check with HMRC or a qualified accountant. Sources: GPhC: revalidation and renewal.